PARENT ROLE DESCRIPTIONS AT BRONXDALE

There various committee and 6 seats total (3 mandatory and 3 non-mandatory)

Mandatory seats: 

President 

 The president shall preside at all meetings of the association and shall not be an officer member of all committees except the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance to these bylaws to plan the agenda is for the general membership meetings. The president shall be one of the eligible signatories on checks. The president shall assist with the June transfer of association records to the incoming executive board. They are responsible for DOE issued email account. They are also a mandatory member of the School Leadership Team.

Secretary 

The recording secretary shall record minutes at all association meetings. The recording secretary‘s responsibility shall include preparation of notice, agendas, sign in sheets and material for distribution. The recording secretary shall prepare and read the minutes of each association meeting and distribute copies of the meetings at the next scheduled meeting for review and approval by the general membership. The recording secretary shall maintain custody of the associations’ record on school premises. The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The recording secretary shall be responsible for reviewing, maintaining and responding to correspondence addressed to the association. The recording secretary shall assist with the June transfer of all association records to the incoming executive board. They are responsible for maintaining the DOE issued email account.

Treasurer 

The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall be responsible for maintaining an updating the financial records of all income and expenditures on school premises. The treasurer  shall also be one signatory on checks. The treasure shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting. The report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The treasurer shall also prepare the associations’ interim and annual financial reports. The treasurer shall make available all books and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June transfer of all association records to the incoming executive board

Non mandatory seats: 

Vice President

The duties of the   Vice President shall include but are not limited the following:
a. assist the President , and shall assume their  duties in their absence or upon request; including preside at all meetings of the association
b. may be one of the signatories on all checks;
c. assist with the June transfer of Association records, including all pertinent 
user IDs and passwords, to the incoming executive board.

 Attend all executive board and general meetings 

Corresponding Secretary

The duties of the   Corresponding/assistant secretary shall include but are not limited to the following:
a. assist the secretary , and shall assume the duties in their absence or upon request; including taking minutes, preparing agendas and other administrative tasks and record keeping
b. may be one of the signatories on all checks;
c. assist with the June transfer of Association records, including all pertinent 
user IDs and passwords, to the incoming executive board.
 Attend all executive board and general meetings 

Corresponding Treasure  

The duties of the   Corresponding/assistant Treasurer shall include but are not limited to the following:
a. assist the treasurer , and shall assume the duties in their absence or upon request; including collecting and depositing funds, giving financial reports, and keeping financial records
b. may be one of the signatories on all checks;
c. assist with the June transfer of Association records, including all pertinent 
user IDs and passwords, to the incoming executive board

 Attend all executive board and general meetings